Transactions

Transactions are transfers of funds from one partner organisation to another. There are two main types of transactions: planned transactions and actual transactions.

List of planned and realised transactions

To add a transaction, click into the list on the Transactions tab. This will select the Items toolbar. Then press the Add button. You will get the following pop-up window:

Adding a planned transaction in the Transaction dialogue

To make this a planned transaction, choose 'Planned' from the Transaction type list. You will then be able to determine in which period the transaction will take place. Below, you can indicate the (approximate) amount of the planned transaction and the partner organisations that will make and receive the transaction.

Adding an expenditure

For actual transactions, you can also click in the list and then press the Add button to open the same window. You can either have a completely new transaction, or change the Transaction type from 'Planned' to any of the following options:

  • Incoming funds (for instance when you received a payment from a donor)
  • Disbursement (for instance when you transfer money from the main project account to the account of a partner organisation or a local office)
  • Expenditure (when you actually buy something or pay for services)
  • Interest repayment
  • Loan repayment
  • Reimbursement
  • Purchase of equity
  • Sale of equity
  • Credit guarantee
  • Incoming commitment

In most cases you will use the first three. The idea here is not to list every single small purchase, but to focus on the transfer of important sums. In other words, this is not meant to do (or replace) your accountancy but to enhance transparency. Transactions are therefore very important in the framework of the International Aid Transparency Initiative (IATI).

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